We are commonly asked how to reverse a Check or credit payment in MAS90

Reversing a check  (No Job cost):

  • Expand Modules, Accounts Payable, Main, and click Manual Check Entry.
  • In the Bank Code field, enter the bank code associated with the check to reverse.
  • In the Check No. field, enter the check number of the check to reverse.
  • In response to the question, “Is this a check reversal?” click Yes. (See step 6 if you see a different question.)
  • In response to the question, “Recall original invoices?” click Yes to reopen the original invoice or click No leave the original invoices closed.   If No is selected,
    • select the GL Distribution check box (version 4.10 and earlier)
    • From the Lines tab, click the GL Distribution button (version 4.20 or later)
  • In response to the question, “This check has been voided. Do you want to reuse check number?” click Yes.
  • In response to the question, “Is this a check reversal?” click Yes.
  • In response to the question, “Recall original invoices?” click Yes to reopen the original invoice or click No to leave the original invoices closed. If No is selected, select the GL Distribution check box (version 4.10 and earlier) or from the Lines tab, click the GL Distribution button (version 4.20 or later).
  • On the Lines tab, the invoice amount will be displayed with a negative amount. Click Accept.
  • Print the Manual Check Register and then update.

Note: If the check was for G/L distribution only, an invoice will be created and posted to the vendor’s Open Invoice file. The invoice number would be CKxxxx (where xxxx is the check number).  To avoid posting an open invoice to the vendor’s Open Invoice file, in response to the question, “Recall Original Invoices?” click No, and select the GL Distribution check box (version 4.10 and earlier), or from the Lines tab, click the GL Distribution button (version 4.20 or later). Manually enter the negative check amount.

If Job Cost is involved:

  • Expand Modules, Accounts Payable, Main, and click Manual Check Entry.
  • In the Bank Code field, enter the bank code associated with the check to reverse.
  • In the Check No. field, enter the check number of the check to reverse.
  • In response to the question, “Is this a check reversal?” click Yes. (See step 6 if you see a different question.)
  • In response to the question, “Recall original invoices?” click Yes to reopen the original invoice or click No leave the original invoices closed. If No is selected,
    • Select the GL Distribution check box (version 4.10 and earlier)
    • From the Lines tab, click the GL Distribution button (version 4.20 or later).
  • In response to the question, “This check has been voided. Do you want to reuse check number?” click Yes.
  • In response to the question, “Is this a check reversal?” click Yes.
  • In response to the question, “Recall original invoices?” click Yes to reopen the original invoice or click No to leave the original invoices closed. If No is selected,
    • Select the GL Distribution check box (version 4.10 and earlier)
    • From the Lines tab, click the GL Distribution button (version 4.20 or later).
  • In response to the message, “J/C Invoices recalled, manual distribution must be completed” click OK.
  • On the Lines Tab, the invoice amount will be displayed with a negative amount. Click Accept.

If you have any questions please contact our support desk

By Jim Woodhead
DSD Business Systems

Jim Woodhead is Vice President of Professional Services of DSD Business Systems, a national provider of on-demand (cloud) and on-premises ERP and CRM software, specializing in wholesale distribution, manufacturing, warehouse management, inventory, business intelligence and eCommerce software. DSD offers Sage 100 (formerly MAS 90), Sage 300 (formerly Accpac), Sage 500 (formerly MAS 500), NetSuite, Sage FAS, Sage HRMS (formerly Abra), Sage CRM, Sage SalesLogix, Extended Solutions, and Custom Programming.
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