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We are commonly asked how to reverse a Check or credit payment in MAS90

Reversing a check  (No Job cost):

  • Expand Modules, Accounts Payable, Main, and click Manual Check Entry.
  • In the Bank Code field, enter the bank code associated with the check to reverse.
  • In the Check No. field, enter the check number of the check to reverse.
  • In response to the question, “Is this a check reversal?” click Yes. (See step 6 if you see a different question.)
  • In response to the question, “Recall original invoices?” click Yes to reopen the original invoice or click No leave the original invoices closed.   If No is selected,
    • select the GL Distribution check box (version 4.10 and earlier)
    • From the Lines tab, click the GL Distribution button (version 4.20 or later)
  • In response to the question, “This check has been voided. Do you want to reuse check number?” click Yes.
  • In response to the question, “Is this a check reversal?” click Yes.
  • In response to the question, “Recall original invoices?” click Yes to reopen the original invoice or click No to leave the original invoices closed. If No is selected, select the GL Distribution check box (version 4.10 and earlier) or from the Lines tab, click the GL Distribution button (version 4.20 or later).
  • On the Lines tab, the invoice amount will be displayed with a negative amount. Click Accept.
  • Print the Manual Check Register and then update.

Note: If the check was for G/L distribution only, an invoice will be created and posted to the vendor’s Open Invoice file. The invoice number would be CKxxxx (where xxxx is the check number).  To avoid posting an open invoice to the vendor’s Open Invoice file, in response to the question, “Recall Original Invoices?” click No, and select the GL Distribution check box (version 4.10 and earlier), or from the Lines tab, click the GL Distribution button (version 4.20 or later). Manually enter the negative check amount.

If Job Cost is involved:

  • Expand Modules, Accounts Payable, Main, and click Manual Check Entry.
  • In the Bank Code field, enter the bank code associated with the check to reverse.
  • In the Check No. field, enter the check number of the check to reverse.
  • In response to the question, “Is this a check reversal?” click Yes. (See step 6 if you see a different question.)
  • In response to the question, “Recall original invoices?” click Yes to reopen the original invoice or click No leave the original invoices closed. If No is selected,
    • Select the GL Distribution check box (version 4.10 and earlier)
    • From the Lines tab, click the GL Distribution button (version 4.20 or later).
  • In response to the question, “This check has been voided. Do you want to reuse check number?” click Yes.
  • In response to the question, “Is this a check reversal?” click Yes.
  • In response to the question, “Recall original invoices?” click Yes to reopen the original invoice or click No to leave the original invoices closed. If No is selected,
    • Select the GL Distribution check box (version 4.10 and earlier)
    • From the Lines tab, click the GL Distribution button (version 4.20 or later).
  • In response to the message, “J/C Invoices recalled, manual distribution must be completed” click OK.
  • On the Lines Tab, the invoice amount will be displayed with a negative amount. Click Accept.

If you have any questions please contact our support desk

By Jim Woodhead
DSD Business Systems

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We have recently have  had some of our clients ask how to fax from inside MAS90.

Version Reported: 4.30 and 4.4x

Review the following Microsoft knowledge base article for Fax setup

How to enable and configure the fax service in Windows XP
How to enable and configure the fax service in Vista and Window 7
Managing Faxes in Windows Small Business Server 2008


Setting Up Paperless Office in MAS90/MAS200

Special MAS200:    Setup Note with Sage MAS 200, the log on account running the application server service must have access to the fax machine on a network level. If not, the message “Error has occurred during Faxing, please check the default fax setup in Customer Maintenance” occurs when clicking “Send Test Fax” button in Sage MAS 200.

Install Windows fax service on the Sage MAS 200 application server. The modem must be located at the application server. Share the fax with all Sage MAS 200 users, install the fax service on the workstation, and map the workstation to the fax machine on the server.

  • Set up Microsoft fax service, and define the location in Company Maintenance
    1. Set up Microsoft fax service on the workstation, and map to the shared fax on the server.
    2. Expand Library Master and Main. Double-click Company Maintenance.
    3. Click the Fax tab.
    4. In the Default Fax Printer list, select the shared fax.
    5. In the Fax Cover Page field, browse to the cover letter (.cov format).
    6. Click the Send Test Fax button to send a test fax.
    7. Complete all fields, and perform the test fax. Verify that the test was successful by confirming the test fax displays in the Outbox folder in Microsoft Fax.
  • Establish Paperless Office Options for forms
    1. Expand Paperless Office and Setup. Double-click Paperless Office Options.
    2. In the Enable Electronic Delivery and PDF Storage and Load Data on Initial Viewer Access sections, select all check boxes.
    3. Expand Paperless Office and Setup. Double-click Form Maintenance.
    4. Select the company, module, and document.
      Note: We recommend defining a combination of all companies, all modules, all documents initially.
    5. In the PDF Directory field, select a valid directory.
    6. In the Override Password and Confirm Password fields, enter the password.
    7. Click Accept.
  • Set up the customer or vendor for faxing
    1. Open the maintenance window for customers or vendors:
      • Expand Accounts Receivable and Main. Double-click Customer Maintenance.
      • Expand Accounts Payable and Main. Double-click Vendor Maintenance.
    2. Select the customer or vendor record for faxing.
    3. Click the Main tab.
    4. In the Fax field, enter the fax number without dashes or parenthesis (for example, 7145551234).
      Note:
      The parenthesis and dashes are automatically added.
    5. Press ENTER.
    6. Click the Paperless button.
    7. In the Document list, select the appropriate document (for example, select S/O Invoice in Customer Maintenance).
    8. In the PDF Delivery Options section, select the Fax check box.
    9. Click the Fax tab.
    10. In the Fax Options section, select the options, and then click Accept.
      Note: Define at least one option besides the Contact Code field.
  • Fax the form through the printing task
    1. In the transaction window, select the form to fax (for example, Sales Order Invoice), and then click Quick Print.
    2. In the Delivery Options list, select the appropriate delivery option (for testing purposes, select Electronically Deliver Only).
    3. Click the E-mail button.
    4. Select the Fax check box.
    5. In the From Fax Number and From Name fields, enter the sender information. If a message is defined in Electronic Delivery Message Maintenance, select the Use Fax Message check box or enter a subject. The OK button is disabled until all required fields are completed.
    6. Click OK, and then click Print. Notice the fax previews in .pdf format.

Notes:

  • Faxing multiple invoices may require closing the preview window to send the next invoice.
  • In the print window, we recommend selecting the Print Invoices already Printed check box (or its equivalent) to ensure the forms fax.
  • Do not use the standard form code (as the Electronic Delivery Options may not save).

If you have any questions or need assistance please call our help desk at DSD Business Systems

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For those of you  who are  or  have clients who are printing the Quarterly 941  form after installing the 2011 tax tables, make sure you reload the 2010 tax tables or manually change the FICA  Employee rate to 6.2%  from 4.2%   (see image below) when running the 4th Quarter 941.  The 941 uses the rates in the FED tax table to calculate the taxes on the form.  If you don’t then you will end up with the difference in the fractions of cents field .   Important note: Don’t forget to change it back to 4.2 when finished printing . #941 #fractions #error

If you have any questions or need assistance please contact  our support desk at DSD Business Systems

Here is tax table screen

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